Skydance Interactive
Summary
The job is for a 2nd Assistant who will provide administrative support to the CEO under the direction of the Chief of Staff. The ideal candidate should have strong organizational and time management skills, experience in the entertainment industry, and the ability to interface with all internal departments, external clients, and vendors. The responsibilities include heavy phone management, maintaining awareness of industry and business partners, greeting visitors and clients, supporting Chief of Staff in calendar management and scheduling, organizing and maintaining office spaces, processing mail, inventory supplies and storage, and event and travel management. The hourly rate range for this non-exempt position in Los Angeles is $20.00 – $21.64. Skydance is an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce.
Job description
The 2nd Assistant provides comprehensive administrative support to the CEO under the direction of the Chief of Staff. This position requires strong organizational and time management skills, as well as the ability to interface with all internal departments, external clients, and vendors. The ideal candidate is an experienced admin who has a desire to learn and enthusiasm for being part of a growing entertainment studio!
Responsibilities
- Heavy phone management; acts as main point of contact for all incoming and outgoing calls
- Maintain awareness of industry and business partners, high priority contacts and correspondence
- Greet visitors and clients as front-facing liaison, provide a welcoming and professional representation of the CEO’s office
- Support Chief of Staff in calendar management and scheduling;, including coordination of internal and external meetings, calls and correspondence across multiple time zones
- Coordinate and confirm restaurant reservations; ordering-in meals as necessary
- Organize and maintain offices spaces, process mail, inventory supplies and storage; partner with Operations to ensure necessary items are stocked
- Organize, maintain, and track filing systems and databases for business and personal needs, including but not limited to: contacts, processes, gifting
- Direct documents to appropriate parties, obtain necessary approvals, collect and prepare information as needed
- Reconcile and process monthly expense reports
- Event and travel management including but not limited to: ground transportation, catering orders, tickets and reservations, supporting guests needs
- Support Chief of Staff in corporate and personal travel preparation, including overnight and international accommodations, arranging itineraries and processing of documentation
- Support Chief of Staff in organization and preparation for company outings and retreats
- Ad hoc duties and/or special projects as assigned by Chief of Staff
Requirements
- 1+ years of administrative experience in entertainment industry, preferably at an agency or management firm
- Strong project and time management, strategic thinking and problem-solving skills
- Resourceful, proactive, reliable, and assertive when necessary
- Ability to communicate effectively and efficiently through strong written and verbal correspondence with all levels of management
- Extreme attention to detail and ability to prioritize effectively in any situation
- High level of discretion, proven ability to handle confidential and sensitive information
The hourly rate range for this non-exempt position in Los Angeles is $20.00 – $21.64. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.
We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.
#Media #LI-hybrid
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.
Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.
Recruitment Fraud Alert
It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you either from our “@skydance.com” email addresses or from the “@lever.co” email addresses of our candidate tracking system. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.
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Location: Santa Monica, Los Angeles
Country: ,United States,United States
Date found: 2023-03-24